Privacy Policy

1. Introduction

TailorDraft ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered job application service.

We are based in Switzerland and comply with the Swiss Federal Act on Data Protection (nDSG), the EU General Data Protection Regulation (GDPR), and the EU AI Act where applicable.

2. Data We Collect

Account Information

• Email address
• Password (encrypted)
• Account preferences

Career Information

When you use our service, you provide career-related information including:

• Work history and job titles
• Education and certifications
• Skills and competencies
• Resume content you upload
• Job descriptions you submit for analysis

Important: Resume data may inadvertently contain sensitive information (health details, nationality indicators, etc.). We process all career data with appropriate safeguards.

Usage Data

• Features accessed and actions taken
• AI-generated content you create
• Technical data (browser type, IP address)

3. How We Use Your Data

We process your data for the following purposes:

• Service Provision: To generate tailored resumes, cover letters, and job application materials using AI
• Account Management: To create and maintain your account
• Service Improvement: To understand usage patterns and improve our features
• Communication: To send service-related notifications
• Legal Compliance: To comply with applicable laws and regulations

Support and Quality Assurance

To provide you with the best possible service, our support team may access your career data and AI-generated content when necessary to:

• Respond to your support requests
• Investigate and resolve technical issues
• Ensure the quality of AI-generated outputs
• Detect and prevent misuse of the Service

This access is limited to authorized personnel, logged for accountability, and used only when needed to maintain and improve the Service.

Legal Basis for Processing (GDPR)

• Contract Performance (Art. 6(1)(b)): Processing necessary to provide our services
• Legitimate Interests (Art. 6(1)(f)): Service improvement and security
• Consent (Art. 6(1)(a)): Where you have given explicit consent

4. Third-Party Service Providers

We use third-party cloud providers to deliver our services. Your career data is processed by AI services and stored in cloud databases. Some of these providers are based in the United States.

By using TailorDraft, you acknowledge that your data will be processed by these third-party services according to their respective privacy policies and terms.

5. Your Rights

Under GDPR and Swiss nDSG, you have the following rights:

• Right to Access: Request a copy of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your data ("right to be forgotten")
• Right to Data Portability: Receive your data in a machine-readable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Where processing is based on consent

To exercise these rights, contact us at contact@tailordraft.com. We will respond within 30 days.

6. Data Retention

• Account Data: Retained while your account is active, plus 90 days after deletion
• Career Data: Retained while your account is active; deleted upon account deletion
• Usage Logs: Retained for up to 12 months for service improvement

You can delete your account and all associated data at any time from your account settings.

7. AI and Automated Processing

TailorDraft uses artificial intelligence to generate content based on your career data. Important information about our AI use:

• AI generates suggestions and drafts based solely on data you provide
• All AI-generated content is clearly labeled
• You have full control to review, edit, or reject any AI-generated content
• We do not use fully automated decision-making that produces legal effects

Our AI features are designed as assistive tools. You maintain control over all final outputs.

8. Data Security

We implement appropriate technical and organizational measures to protect your data:

• Encryption in transit (TLS/HTTPS)
• Access controls and authentication
• Regular security assessments

9. Cookies

We use essential cookies required for the service to function (authentication, session management). We do not use advertising or tracking cookies.

10. Children's Privacy

TailorDraft is not intended for users under 16 years of age. We do not knowingly collect data from children.

11. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with:

• Switzerland: Federal Data Protection and Information Commissioner (FDPIC)
• EU: Your local Data Protection Authority

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the service. Continued use after changes constitutes acceptance.

13. Contact Us

For privacy-related questions or to exercise your rights: